Spring cleaning your workspace is essential to contributing to a healthy and productive office environment. When it comes to offices with multiple employees, sometimes having everyone on the same page isn’t always easy – Enter the Spring Cleaning Memo.
When you are planning to execute, or have scheduled deep cleaning services for your facility, letting employees know the plan and having them on board can ensure you get the most out of your services.
We have put together a simple memo to help you when communicating what you need from your staff in preparation for spring cleaning activities.
We recommend:
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- Posting in a high traffic area or on a message board
- Sending the announcement via email
- Sending a calendar reminder to all building occupants
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If you have scheduled services being executed simply adapt this message for your purposes and facility.
Spring Cleaning Memo for Message Board
Post the memo below, or something similar in your high traffic areas, or on your company message board. Be sure to keep it short, so your employees can quickly and easily get the memo’s takeaway.
To: All Employees
From: <<Title or Team>>
RE: Office Cleaning
<Company Name> has scheduled deep cleaning activities for <Scheduled Date>.
With this is mind we ask that on <Night before scheduled date> all employees:
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- Remove personal items from the floor
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- Clear your desk
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- Clear all items out of the fridge (unclaimed items will be tossed).
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We thank you in advance for your cooperation on this, and helping to provide a clean and healthy working environment for everyone.
Spring Cleaning Memo for Email
Staff may miss a posted notice, but in most workplaces, email is the best way to get in touch. Send an email with the same message as the posted notice to reinforce your requests.
<Company Name> has scheduled deep cleaning activities for <Scheduled Date>.
With this is mind we ask that on <Night before scheduled date> all employees:
-
-
-
-
-
-
-
- Remove personal items from the floor
-
- Clear your desk
-
- Clear all items out of the fridge (unclaimed items will be tossed).
-
-
-
-
-
-
We thank you in advance for your cooperation on this, and helping to provide a clean and healthy working environment for everyone.
Regards,
<Signature>
Spring Cleaning Calendar Invite
We recommend reinforcing this with an e-calendar invite that is either attached to the email above or set up directly in your calendar by adding all staff and invitees.
You have done your due diligence in letting the staff know about the upcoming scheduled cleaning. If you are doing the cleaning yourself, you will appreciate the contributions from your staff in making the space easier to clean. If you are outsourcing your cleaning, the professionals will now be able to focus on getting into the tasks they have been brought in to do.
Happy Spring Cleaning!